TAJE

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Regional Representative Guide

[Click Here to Run for Regional Rep] – Application Due Jan. 31 – Election Feb. 15-20

An Opportunity to Get Involved — Run for Regional Rep

Texas Association of Journalism Educators regional representatives are members elected from designated areas of the state who act as liaisons between the board and the membership of those geographical areas. Regional reps will act as points of contact to answer questions/concerns from journalism teachers in the area, to help promote awareness of TAJE in the area and to put together a workshop that reflects the region’s needs. The regional representatives are elected in even years for two-year terms.

Duties of the regional representatives shall include:

  • Connecting with journalism advisers in their geographical areas to inform them of TAJE membership and benefits, including encouraging them to attend Fall Fiesta.
  • Stepping into the role of mentor and/or helping make connections to mentor(s) when the need arises in their geographical area.
  • Hosting a TAJE-sponsored regional workshop that fits the needs of membership in the geographical area at least once in the two-year term.
  • Attending the fall convention if possible to connect with members and working as greeters, judges, proctors, speakers and any role as needed.
  • Attending the summer board retreat, ILPC Spring Convention, Fall Fiesta (or national convention if in Texas) and midwinter executive board meeting to participate in board planning and discussion. Attendance at these TAJE functions is encouraged but not required.

 


You’re Elected! Now What?

How to Be A Regional Rep

First things first. Know your role.

  • Regional representatives act as liaisons between the board and the membership of their respective geographical areas. Regional reps will act as points of contact to answer questions/concerns from journalism teachers in the area, to help promote awareness of TAJE in the area and to put together a workshop that reflects the region’s needs.
  • As a regional rep, you will serve a vital role in bringing concerns from your area (and the state in general) to the Executive Board. You are welcome to attend the annual summer retreat and the board meetings at the ILPC spring convention, Fall Fiesta and the mid-winter meeting as a non-voting member, but your attendance isn’t mandatory. If you can’t attend, you will be expected to email the board with news and needs from your region. Not only is your input welcome, it is crucial in serving the needs of advisers from every corner of the state.

Connect with the people in your region.

  • How do I determine who is in my region?  Check the Google doc in the shared folder for current members sorted by region.
  • Find all schools in a particular region at the Education Service Center sites: https://tea.texas.gov/regional_services/esc/
  • Contact your members (and non-members even!) with a survey via a Google form to find out how to best serve them.
  • Reach out to yearbook reps from all the publishing companies for help with identifying needs and disseminating information. They can be a valuable resource for you.  Accept their generosity and expertise when planning your regional workshop (see below).
  • Organize occasional informal get-togethers of advisers in your area to keep in touch. This might include meeting in a restaurant or hosting a Google Hangout (or similar). Perhaps even host several short Google Hangouts at different times to attract the most attendance.
  • Maintain a Facebook group for your region’s advisers and encourage them to connect via social media to other TAJE channels.

Serve as an ambassador and mentor.

  • Promote TAJE at workshops and events like UIL meets, ILPC Spring Convention and professional development training. Any time journalism teachers gather, it’s an opportunity for outreach.
  • Reach out to advisers in your region to become a “Meet the Member” profile.
  • Help pair mentors with those needing help in your region and serve as a mentor yourself when you can. Never underestimate what you have to offer other advisers.  

Promote events and opportunities.

  • Make sure teachers (both members and non-members) are aware of Fall Fiesta deadlines and opportunities.
  • Share contest and scholarship opportunities with members.
  • Encourage nominations for state and national adviser awards. Make sure members know about Pathfinder, Trailblazer and Friend of Journalism awards.  
  • Consider nominating advisers yourself in your region for state and national awards. For help with your nomination, contact Leah Waters at statedirector@taje.org.

 

Create opportunities to serve members
How to host a workshop.

  • Find a location. College or junior college campuses work great, especially if students are invited to the workshop. (You can have adviser only or adviser and student workshops.)
  •  Find a speaker. You can have one keynote speaker or divide out topics among advisers in your region. Be sure to ask your keynote speaker about remuneration and travel expenses.
  • Contact yearbook reps from your areas. Include all companies in your invite. Yearbook companies can provide meals, door prizes or whatever. In some cases, they can pay for the keynote speaker.
  • Create a theme with a catchy title for the workshop. Market and promote throughout your region.
  • TAJE provides up to $1,000 for the region workshop, so budget accordingly.
  • If you have questions, email a board member for help.

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